How Payments Work
How Much Money Can I Get?
This will depend on how often your book is found in our library sampling, and on payment calculations (see below).
- The minimum payment is $50.
- The maximum possible payment varies every year, based on available budget and number of registered titles. In 2017, it was $3521.
When Will I Get My Payment?
Cheques are mailed in mid-February every year.
How Are Payments Calculated?
For each title submitted to the program by an eligible creator, our staff will take the following steps:
1. Verification of Title Eligibility (first time only)
- Is the book in an eligible genre?
- Is the creator’s contribution eligible?
2. Library Sampling (yearly)
To receive a payment, your book must be found in one or more of the public library catalogues sampled that year.
How Libraries Are Selected:
- We select public library systems with large collections in different regions of Canada.
- We select 7 English and 7 French library systems.
- English books are sampled in the English libraries
- French books are sampled in the French libraries
- Bilingual books or books written in languages other than English or French are sampled in all 14 library catalogues (although the maximum number of times these books can be counted, for the purpose of calculating payments, is limited to 7).
To understand the types of libraries sampled, see the historical list of sampled libraries.
How Titles Are Counted
- We search for eligible books in sampled libraries.
- The number of copies of a title and number of times the book is checked out are not counted, simply whether a given library has one or more copies of the book.
3. How are payments calculated?
Payments are calculated yearly.
Payments for each title are based on:
- The library sampling results
- The creator’s percentage share of the title
- How long the title has been registered with the program
- The amount of money in the program’s budget and the total number of eligible titles
Payment per title = Hit rate × # libraries where title is found × % share × time adjustment
The hit rate for 2017 was $50.75 per title.
Note: this amount will change from year to year based on program funding and the total number of registered titles found in library sampling.
Library Sampling Results
The number of times the title is found in the sampled libraries (0-7).
A percentage based on your contribution to the work. See the percentage share page to understand how we calculate this.
Payments are adjusted based on the number of years a title has been registered with the program and not on its publication year:
|# Years Title Registered with PLR||Time adjustment|
|0-5 years (Category I)||100%|
|6-10 years (Category II)||80%|
|11-15 years (Category III)||70%|
|16-25 years (Category IV)||50%|
- An Illustrator has contributed to a children’s book, which was registered 7 years ago and found in 5 libraries.
- The hit rate in 2018 was $50.75, The title was found 5 times. The illustrator’s percentage share is 50%. Their time adjustment is 80%.
We multiply the hit rate ($50.75) x # Times the title was found (5) x % percentage share (0.50) x Time adjustment (0.8). The payment amount for this title is $101.50.
- If the illustrator has other titles registered with the program, we will add up those payments and send the illustrator one cheque for the total amount.
The maximum payment for 2017 was $3,521
A creator will receive one cheque for the sum of all their title payments. The hit rate varies according to the number of registered titles and the amount of money in the program’s budget. The annual maximum payment is 10 times the maximum per-title payment.
How Are Payments Issued?
- Payments are issued once per year as paper cheques. We do not currently offer direct deposit.
- Cheques are issued in your name (we cannot issue cheques in your company name).
- Cheques must be cashed within 6 months.
Closing creator files
If we lose contact with you (undelivered mail, uncashed cheque) for 2 consecutive years, your file will be closed. When we reactivate a closed file, we use the original date of a title’s registration to determine the payment scale category.
Do I Have To Declare The Payments On My Taxes?
- PLR Payments must be declared as taxable income.
- You will be issued a T4A form in the year following a payment of $500 or more.
- Remember that the payment is for this year and the T4A is based on last year’s cheque. Amounts may differ.
Can I Get Retroactive Payments?
No. Payments are issued from the year in which you register a title.
What If I Disagree With How My Payment Was Calculated?
If you think your payment was calculated incorrectly, you can contact the program and ask to have your file re-evaluated.
How Long Will I Receive Payments?
Payments are issued for a maximum of 25 years after the registration of a claim for an eligible title. The PLR Commission has established this limit out of fairness to new titles and creators.
How Do I Get My Books Into Public Libraries?
Each public library system has its own acquisition process. Many libraries make a special effort to include titles by local authors. Some libraries will accept donations; others have a policy that determines which titles to stock. Please visit your library’s website for more information.